Regular staff meetings are the heartbeat of a thriving business. In addition, there are some less obvious benefits for meetings: Hidden Meeting Benefits. Planning as a group also gives employees the chance to get perspectives and feedback they might not otherwise get, potentially improving a project's outcome. If you know the reasons why you hold the meeting, you can create the staff meeting agenda. Help Keep Employees Informed. Staff meetings are, by nature, general surface scratchers. Team meetings are a staple in most business environments. Rather than being productivity killers, well-crafted meetings can help raise productivity and achieve an open culture within teams, says Jerene Ang. Click here for more information. These triggers can be alleviated through regular communication and transparency which weekly meetings can provide. Rather than being productivity killers or time-sucks (as a lot of people frame them), weekly team meetings can help increase productivity by helping everyone on the team prioritize their tasks for the upcoming week. They can be used for business meetings with colleagues and staff members, holding training sessions with employees, client interactions, document reviews and sales presentations. The benefits: In-person meetings provide the opportunity to establish, maintain and foster interpersonal trust and this is invaluable and enhances the relationship. Author Information . This enables staff to feel appreciated and valued as a member of the team. Among them, some will be high priority (for example, those which are deadlines), and others will be of lower priority. Understanding the advantages of disadvantages of meeting as a group can help you use meetings to your advantage. Group meetings may inhibit a woman's ability to communicate, particularly if several participants interrupt her. One of the primary benefits of one-on-one meetings is that they increase your team’s productivity and quality of work. Education: When the education of individuals is necessary, meetings are often the best solution. For example, when a group of reporters and photographers meet to discuss team coverage of a story, they may come up with a more coherent strategy than they otherwise would working independently. What should your meetings include? Select topics that are relevant to as many attendees as possible, or even only topics that are relevant for every attendee.Here’s an example of a typical staff meeting agenda:Staff meeting agenda (max 60 minutes) 1. Regular staff meetings can strengthen work culture. Reviewed by: Michelle Seidel, B.Sc., LL.B., MBA. At the same time, this feedback loop helps minimise the feeling staff have of being “in the dark” about how managers think they are performing and prevents them from being “blindsided” by a performance review. They have their own functions and agendas. One of the main advantages of group meetings is that they give employees the chance to plan projects as a team, making it easier to hone in on key objectives and devise a master task list. Staff meetings accomplish a lot, and they’re more important than many people realize. Some employees may censor themselves in group meetings, either out of shyness or a lack of confidence speaking in front of many different people. 3. 3. Three of the biggest benefits of virtual meetings are time, cost savings and increased productivity. Not everyone thrives in a group meeting. In this case, the staff can talk directly to each other when there is a problem. It’s a fair question. American economist Thomas Sowell once said: “The least productive people are usually the ones who are most in favour of holding meetings.” In a one-on-one encounter everyone in your company can have their say on issues directly affecting them. Members can use team meeting to offer feedback to each other. They allow your staff to connect, get informed, and be prepared for their forthcoming work days. Properly managed meetings can be a venue for team members to share their side of the story. 1-on-1 meetings give you the opportunity to better manage the work and develop staff. We use cookies and other tracking technologies to improve your browsing experiences on our website, to show you personalised content and targeted ads, to analyze our website traffic and to understand where our visitors are coming from. Overgaard, Penny Morgan BA, RN, FAHCEP. Virtual meetings are becoming the most efficient way to hold meetings in business today. By doing so, you enable them to create greater impact while doing the same amount of work. Regular team meetings usually focus on company policies, procedures and tools. Some organizations have status meetings every day or multiple times a day. In a 2016 survey by CareerBuilder, almost a quarter (24%) of employers cited meetings as a productivity killer in the workplace. A majority (64%) manage 6-7 hours per night, Winning Secrets: How MPA continues to drive innovation and digitalisation in the maritime industry, 2020 recap: Leaders from KONE Corporation, Unilever, and more share what they've learnt, Five trends that could define global mobility and salaries in 2021, Learning and Development Asia 2021 Malaysia, Learning and Development Asia 2021 Singapore, 5 changes to workplace culture that HR can drive in 2021, Q&A: Nurashikhin Md Sharif, Chief People Officer, Sime Darby Property, 2021 public holidays in Vietnam, Thailand, Indonesia, Philippines, Singapore and Malaysia. They’re great for building supportive relationships – team meetings give team members a place to help each other and offer their support. Benefits of Virtual Meetings. Eureka Conferencing: What Are the Pros and Cons of Face-To-Face Meetings? 10. Studies have shown that employees prefer to receive daily or weekly feedback, however, in a survey by Eagle Hill Consulting, only two in five report receiving regular feedback at work. Each department is represented and you go … Meetings are a great way to build supportive relationships between you (the boss or manager) and your staff, and between staff members themselves. Efficient staff meetings seem to address a clearly defined need or objective, such as keeping team members informed about what’s going on with each other. By listening to you and giving timely guidance, your manager becomes a partner for your success. “An effective staff meeting has three goals,” says Kim Scott in the book Radical Candor. Problems and issues are always evident within the team, and they can negatively affect the way employees do their daily tasks. Thanks can be expressed by a brief managerial speech and special refreshments, such as donuts or pizza. By providing a space for open dialogue about performance, with not only top-down feedback, but also peer-to-peer feedback, regular meetings can foster a culture of feedback within the team. Heidi Lynne Kurter Senior Contributor. Use your meetings to foster understanding and appreciation between your staff members. Highlight good performance you have noticed. Others reserve team meetings for rare occasions when email or other tools cannot convey the information accurately. Your people—like anyone else—rely on the basic human need to feel validated. Staff meetings are a great way to speak face to face with multiple employees at once, passing along vital information about company news and updates. Benefits for employees. The key disadvantage to work team meetings is the amount of time it can take to schedule meetings focused specifically on team issues. Some things just don’t go out of fashion. They strengthen relationships between leaders and their teams. Nursing Management (Springhouse): March 2010 - Volume 41 - Issue 3 - p 54. Work is never-ending, and chances are you’ll have more than one task on your plate at any given time. Team meetings can also be a space staff to express their motivations, issues, wishes and wins. ... Flipping staff meetings gets the presentation out of the way and lets the discussion that usually trickles out of the meeting doors and into the parking lot be the meat and bones of actual meeting time. Use your weekly meeting as a way to stay connected with your staff, and make sure they stay connected with each other. The best positive feedback is timely and one-on-ones aid us to do this. But regularity alone isn’t enough. While some complaints about group meetings are warranted, these types of meetings also confer many advantages, particularly in an office environment where employees or project partners rarely see one another. Sudden changes in the meeting's agenda, as well as small talk, can also make meetings run on too long. 4. But many employees have relied on coffee to energize them for even longer. For example, Forbes reports that a 2014 study found that women are more likely to be interrupted. These 4 benefits of the FLIP will have you ready to make the change. For example, during weekly meetings at Human Resources, we reflect on our own as well as our peers’ work in the past week. Benefit #1: One-on-one meetings boost employee engagement and productivity. The ability to connect and engage is developed while placing a face to the name and the company is … It can also help new employees adapt to corporate culture, and creates mentoring opportunities and the potential for relationships and new collaborative efforts. This is not the same as a class, but more targeted – such as when educating a group on current financial challenges. ALSO READ: Stop making these 5 mistakes during your meetings. Focused Attention In a staff meeting, you are focused on the business as a whole. More communication between employees, particularly for those who telecommute or are regularly out of the office, is one of the advantages of meeting face to face. You can create a routine to discussing work progress – discuss updates, obstacles, next steps and what the employee is learning. This can have a positive impact on the overall running of the nursery and team morale. A survey by ComPsych Corporation pointed out the five triggers of workplace stress – unclear expectations from bosses; confusion between co-workers; the belief that workloads will increase; uncertainty about the future and stability of the company; and new processes/ operating rules/skills. #1 – Creates Routine. Provide a sense of purpose, every day; vision, mission and values statements can sometimes be viewed cynically by staff members, but productive meetings bring your aspirations to life every day. The best staff meetings will allow time to break the ice, learn about someone’s life, and even share testimonies. Our favourite five benefits are… Encourages positive team building It is difficult for an employee to psychologically identify with a group if they don’t regularly engage with their colleagues. This problem can be solved by holding weekly team meetings. Ultimately, businesses … They’re also a valuable opportunity to take advantage of your team’s collective wisdom concerning the inner workings of your business at every level. Meetings can be used for a broad range of different things. They improve productivity. One of the main advantages of group meetings is that they give employees the chance to plan projects as a team, making it easier to hone in on key objectives and devise a master task list. A former martial arts instructor, he holds bachelor's degrees in music and computer science from Westchester University, and a juris doctor from Georgia State University. Use your weekly meeting as a way to stay connected with your staff. There are many advantages and disadvantages of meetings for small businesses. Tap your team for solutions. Also, team meetings provide a perfect opportunity for managers to do appraisals. One-on-ones are a great mechanism for feedback. By browsing our website, you consent to our use of cookies and other tracking technologies. As an employee, 1:1 meetings help you get the feedback and guidance you need to be successful in your role and advance in your career. This increase in communication can make it easier and more efficient to discuss ideas and plan projects because everyone can pitch in at the same time. Instead of letting your team multi-task, leading to productivity loss and possibly ending up with no task fully completed, make use of weekly meetings to help your team members pick out the tasks to focus on first. Counting Wins and Losses This might not happen in a one-on-one meeting, where only one other voice is involved. Once a resolution is reached, employees can apply it to other similar situations to avoid repeating the problem. , interesting agenda can make meetings rich in content—and something your employees s back hours weekly with them to your. 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